Capital Advisors · QuickBooks for Nonprofits
Fund accounting, restricted-fund tracking, and a Form 990-ready chart of accounts in QuickBooks. As Certified Advanced ProAdvisors who serve mission-driven organizations, we set QuickBooks up for how nonprofits actually report.
Nonprofits don’t run on a for-profit P&L, but most QuickBooks setups treat them like they do. We configure QuickBooks for fund accounting — tracking restricted vs. unrestricted funds, grants, and programs — so your board, auditors, and the IRS see what they need.
Whether you’re cleaning up a file that doesn’t separate funds properly or setting up fresh, we build QuickBooks around nonprofit reporting from the start.
QuickBooks structured to track restricted, temporarily restricted, and unrestricted funds separately — cleanly.
Grants and programs tracked by class and project so you can report on each funder and initiative.
A chart of accounts and reporting aligned to Form 990 so year-end filing isn’t a reconstruction project.
Statements of financial position and activities that boards and funders actually understand.
Proper tracking and release of restricted funds as they’re earned or spent.
Contributions, pledges, and in-kind gifts recorded correctly inside QuickBooks.
A 20-minute call. Tell us about your funds and programs, and we’ll show you what QuickBooks should look like for a nonprofit.
Can QuickBooks do fund accounting for nonprofits?
Yes, with the right setup. We use classes, projects, and a nonprofit-aligned chart of accounts so QuickBooks tracks restricted and unrestricted funds, grants, and programs — and produces the statements nonprofits need. QuickBooks Online and Desktop both support this when configured properly.
Will our books be ready for Form 990?
Yes. We build the chart of accounts and reporting so your financials map to Form 990, which makes year-end filing far smoother. We also handle the bookkeeping that feeds it. (990 preparation is part of our broader tax service.)
Can you separate restricted from unrestricted funds?
Yes. Proper restricted-fund tracking — and releasing funds as they’re earned or spent — is core to how we set up QuickBooks for nonprofits. It’s one of the most common things we fix in existing files.
Do you work with our auditor?
Yes. We keep the books audit-ready and work alongside your auditor, providing the clean, well-documented QuickBooks records and reports they expect.
Verified 5-star reviews from our Intuit ProAdvisor profile.
“They untangled a lot of old messes in our data, cleaned up how everything was set up, and made the whole close process way less painful than it used to be. The biggest win for us is that our numbers actually make sense now — we can see what’s going on with cash, the reports are easier to read, and a lot of the little manual stuff we used to deal with just isn’t an issue anymore. They’re easy to communicate with, quick to respond, and they tend to spot problems before we even realize something’s off.”
CoreOps101 Verified Intuit ProAdvisor review
“We’ve been running a small e-commerce store for a few years now, and working with Heather has honestly been a huge relief. She keeps our numbers clean and always catches issues before they turn into bigger problems. Her attention to detail has saved us more than once.”
FrancisandRue Verified Intuit ProAdvisor review