Capital Advisors · QuickBooks for Construction
Job costing, WIP, and percentage-of-completion done right in QuickBooks. As Certified Advanced ProAdvisors who work with contractors, we set up and run QuickBooks around how construction businesses actually make money.
Generic QuickBooks setups fail construction businesses because they don’t track profitability where it happens — the job. We configure QuickBooks so every cost hits the right job, WIP is visible, and you can see margin by project, not just a blended number at year-end.
Whether you’re running QuickBooks today and it’s not giving you job-level numbers, or you’re setting it up fresh, we build it around the way contractors work.
QuickBooks structured so labor, materials, subs, and equipment post to the right job — with real cost codes, not guesswork.
Work-in-progress and over/under billings tracked so your financials reflect where each job actually stands.
Progress invoices, retainage, and change orders handled cleanly inside QuickBooks.
Equipment and fleet costs allocated to jobs so you know the true cost of the work.
Subs tracked for job costing and year-end 1099 filing without a scramble.
Reports that show margin by job, by phase, and by cost type — so you bid the next one smarter.
A 20-minute call. Tell us how your jobs run and we’ll show you what QuickBooks should be doing for a construction business.
Can QuickBooks handle job costing for construction?
Yes — when it’s set up correctly. We configure the chart of accounts, items, and cost codes so QuickBooks tracks labor, materials, subs, and equipment by job, and produces real job-profitability reports. Most contractors have QuickBooks; few have it set up to do this.
Do you handle WIP and percentage-of-completion?
Yes. We track work-in-progress, over- and under-billings, and percentage-of-completion so your financials reflect where each job actually stands — the reporting your bonding company and lender expect.
Which QuickBooks version is best for contractors?
It depends on job volume and complexity. QuickBooks Online works for many contractors; larger or more complex operations may need Desktop/Enterprise or Intuit Enterprise Suite. We’ll recommend the right fit on a call — we don’t resell software, so the advice is about what suits you.
Can you fix a QuickBooks file that isn’t tracking jobs?
Yes. Restructuring an existing QuickBooks file for proper job costing is common cleanup work for us. We rebuild the item list and cost structure so jobs report correctly going forward.
Verified 5-star reviews from our Intuit ProAdvisor profile.
“They untangled a lot of old messes in our data, cleaned up how everything was set up, and made the whole close process way less painful than it used to be. The biggest win for us is that our numbers actually make sense now — we can see what’s going on with cash, the reports are easier to read, and a lot of the little manual stuff we used to deal with just isn’t an issue anymore. They’re easy to communicate with, quick to respond, and they tend to spot problems before we even realize something’s off.”
CoreOps101 Verified Intuit ProAdvisor review
“We’ve been running a small e-commerce store for a few years now, and working with Heather has honestly been a huge relief. She keeps our numbers clean and always catches issues before they turn into bigger problems. Her attention to detail has saved us more than once.”
FrancisandRue Verified Intuit ProAdvisor review